When you sit down to make a list of all the people attending your wedding, it includes the who she-bang. From chachas to chachis, from nieces to nephews, from aunts to uncles, from friends to colleagues, there is not a single person you don’t know who isn’t invited to the wedding. And each of these guests has to find their way to your chosen wedding venues safely and soundly.
Given the traffic hold-ups, Chennai faces every other day, planning wedding transportation is not an easy task. Rather you can get lost in arranging conveyance for everyone. To help all the brides and grooms, here are some practical pointers to organising the transport for your guests.
Have an accurate headcount
The first step to organising pick-ups and drops for your wedding guests in Chennai is to have an accurate headcount. So, ask every invitee if they will need transport. When you have a basic idea of how many guests will need conveyance, you can hire the appropriate number of cars or buses.
If all your guests are staying at one hotel and the wedding venue is not within the hotel but a considerable distance away, then assume that you will have to provide logistical convenience to everyone.
Plan for out of town guests
For a wedding that has only local guests, transport planning becomes simple. Because they are familiar with the city and get around it quickly. But if your wedding has guests pouring in from another city, state or country, then make a comprehensive plan for them.
First, you will have to handle transport from the airport, railway station or bus depot to the hotel. If the wedding is not taking place within the premises of the hotel, then you have to organise cars, buses or cabs from the hotel to the wedding venue. The cheapest option is a shuttle service. If you have an extensive wedding guest list, then hire a bus that takes guests to and fro from the venue to the hotel all day long. This is important because not all guests will be ready at the same time, and many would like to leave the ceremony beforehand.
Also Read: What To Ask When Hiring A Wedding DJ?
Make the booking in person
With everything available on the internet, we take the easy way out. Instead of reserving the cab or taxi service in person, we book it online or through apps. Do not do so. Always take out the time to go check out the car service in person. It will not only help you create a relationship with the taxi service but also give you the chance to go over the vehicles.
You don’t want unwelcome surprises like rattling cars on D-Day! Make sure the automobiles are in good condition and will keep your guests safe.
Make the reservation in advance
Come wedding season, the rates of cars for hire skyrocket because the demand surges. Therefore, book the wedding transportation well in advance, at least 30 or more days. If you are looking for formal cars like limos or vintage vehicles for the bride and the groom, then book the service 90 days in advance. You will not only get excellent rates but also ensure that you have a car for the wedding! Vintage rentals get reserved fast.
Plan the trip and add a buffer
Booking the transport for the wedding and informing the guests about the service are two parts of the planning. The third is to map the entire route and add a half an hour buffer to it. Weddings are invariable hectic events that end up running late. So, a smart way of organising is to plan the pick-up of the attendees a bit early. You may never know the traffic Chennai may throw at you on the wedding day.
Moreover, conveying an entourage to the wedding venue is not an effortless task. Ergo, be on the safe side and plan the exact route the taxis, cabs or buses will take.
Ensure that every guest reaches the wedding venues
During the days of the wedding, keep a person in charge who checks and then double checks that the taxi, car or bus service is on time. If the vehicles are late, then the invitees will automatically get late. The same person should also be responsible for cross-checking that every attendee makes it to the wedding.
Never, ever leave a guest stranded in the hotel or the wedding venue. It will leave a bad impression on the entire wedding party.
There are two steps a bride or groom can take to make the planning more straightforward. One, select a wedding venue in Chennai that also has accommodation for guests. It reduces the need for transportation. Two, look for wedding venues that have tie-ups with bus or car services.