Tasked with finding the perfect venue for your company’s corporate conference?
Chennai has a buzzing corporate culture. There is always some business conference going on in town all the time. As a result, there are many corporate event venues Chennai is known for. But how to find the right one for your company event?
If this is the first time you are taking up such a responsibility, it can get a bit overwhelming – the many different details to take care of, the anxiety not to miss out any, and the hesitation over where to start in the first place. Help is at hand for you thankfully!
Nine Questions To Ask Your Corporate Event Hall Manager
We have broken down the various things you need to know about the conference event hall you are scouting into a list of nine essential questions. This checklist of sorts will ensure that you are not missing out any important details and that the corporate meeting space satisfies all your conference requirements.
#Q1: Is The Venue Available On The Dates Of Your Conference?
Get this question out of the way first to narrow down your list of probable venues. But, of course, if your heart is set on a particular event hall and your event date is flexible, this would not matter.
The Corporate Meeting Space Should Make It Easy For Visiting Delegates.
#Q2: Is The Conference Hall With In Easy Reach From Airport, Railway Station?
Corporate conferences see a lot of delegates from out of town. So, it makes sense to pick a venue that is easily accessible from all major transport hubs in the city. If proximity is not possible, the event space should at least be well-connected to them via public transit or a shuttle service. Ample parking space is a must too!
Q3: Are There Any Accommodations At The Venue?
Again, accommodation could be a challenge for visiting delegates. Conference venues that come with comfortable rooms are the best way to solve the problem. Of course, the zero commute time is a bonus!
Q4: Does The Ambiance Match Your Corporate Culture?
The atmosphere or “feel” of the venue also matters. A traditional setting would work better for a conservative crowd. But if the young and modern is the approach, then sleek or minimalist is the way to go.
Q5: Can The Event Venue Comfortably Fit In All Your Guests?
Check out the capacity of the venue and make sure it is more than enough to accommodate the number of attendees you are expecting for the conference. The seating should not be cramped, and guests should have enough breathing room to mix and mingle.
Make Sure Corporate Conference Venues Have Everything You Need!
Q6: Are All Your Conference Needs Being Met By the Venue?
Every conference will have a use for AV systems, overhead projectors, lecterns, and other paraphernalia. For more involved business conferences, you may require computers, wireless internet connections, even printers and fax machines. Check if the venue can provide them.
Q7. Is There In-House Catering At The Venue?
If yes, you can usually get a good deal on the food and beverages for your corporate conference. In any case, it beats going another round researching and looking for caterers too!
Q8. How Much Does The Event Venue Cost?
Make sure that the cost is within your event budget, of course. Be very clear on what items are covered by the fees and if there are any hidden fees or extra charges for special amenities you may require.
Any venue that answers all these questions in your favour is the right one for you! Get planning for your corporate conference already!