There are hundreds of event venues in and around the sprawling city of Chennai. But how to find the best among them for your firm’s corporate event? Here are some solid event management tips to help you find just the right corporate meeting space that meets all your event’s needs! Read on.
Six Essential Factors To Consider In a Corporate Event Hall
Size does matter!
First of all, determine the number of people expected at your gathering. Nothing exact, a ballpark number will do. Look only for event venues that can comfortably fit the number of guests you are expecting. Some event venues have the flexibility of having more than one hall with varying capacities. So, if your event has more than one item on the agenda running parallelly, choose the halls based on the number expected for each.
Count your Pennies
Be aware of the corporate budget allocated for the event. Find out the breakup in terms of venue, food and beverage, decorations, entertainment and so on. Once you know exactly how much money you have allocated for renting the event space, it should make your choice quicker.
Set the Date
Find out which of the corporate event halls in the city are available on the day of your event. If you have any leeway in moving around the dates, use it. That way you can ensure you get the best possible choice of an excellent venue for your corporate get-together.
Find Out How Location of the Corporate Meeting Space Is a Big Deal!
Choose the location based on where your delegates are going to come from. If most of them are going to be in the city, it makes sense to choose a place that most of them can get to without too many traffic hassles. If a majority of the delegates are going to be from out of town, then choosing a venue close to the airport or railway station would be best. Ensure there are plenty of hotels nearby for accommodating your guests.
Parking can be a major headache in a busy city like Chennai. Ensure that there is plenty of car parking space at your event venue. If not, at least a venue that offers valet parking services for the delegates should work.
Other Important Things to Check Out In Corporate Conference Venues
This is entirely dependent on the nature of the corporate event you have in mind. But most corporate events would require a good AV set up, so make sure the venue has all the facilities you need for that. Some might require Wi-Fi services to be available. In-house catering is also a great feature to look for.
All these six essential factors should help you come up with a short list of promising corporate event venues,Chennai. Then you can make an actual site visit to all the potential candidates before finalizing on the one. Good luck with your venue hunt!